Region 6
Equipment Inspections

NWSA Equipment Verification Process for R6 VIPR Vendors

View copy of NWSA equipment inspection MOU for 2020-2025 here:

For copies of the Equipment Checklist go to the Fact Team Page.

Because we know how much downtime/costs are affiliated with 

To request an inspection by NWSA complete the NWSA Equipment Inspection Request Form.

  • Submit the request back to the NWSA office by fax at 1-866-854-8186 or email at

  • We will assign an inspector who will contract you to set up time.

  • Once completed we will upload into ITeam, and send you a copy.

  • We will also maintain a copy in our office.

  • REMINDER – Must be paid in advance of the inspection and bring the receipt to the inspection site with you. See at the bottom of this page to make payment.

How to Prepare for your Inspection

Below is a document that you should read through that outlines and documents you need to provide us with for each piece of equipment.

  • Note:  The resource summary page must be from the 2020 year after you submit on VIPR for the 2020 Solicitation you will go to the My Resources Tab and then print our the Resource Summary Page for each piece of equipment you are requesting an inspection on and give to the inspector at the time of inspection.

  • Replacements:  If you are doing a replacement on a prior year solicitation, we need to know which piece you are replacing on the old agreement.  Provide the inspector with the Equip. ID and the VIN number for the old and new one.


Bring with you to your scheduled inspections:

All Equipment:

  • BRING A COPY FOR US OF YOUR 2020 Resource Summary Page from your Solicitation Submission.

  • Bring a completed and Signed DOT Inspection Form on those that are over 10001 if required.

  • Be sure that the name on the equipment matches the name on the Solicitation Page.


  • You must bring a receipt showing that you have paid for your inspections in advance, we will keep a copy with your records.

Inspection Types:

  • 2020 Solicitations: For equipment up for the 2019 Solicitation Cycle the inspections must be completed and to our office by April 30th as we have to scan and submit to the Forest Service.

  • Replacements being done during the current Open Rollover

    • Need to be done by April 30th in order to get them on the DPL

      • We need a copy Resource Summary Sheet for the old equipment. They can get that by going to VIPR, then My Resources Tab and then Resource Summary Sheet is there for each piece you have solicited for.

      • Write Replacement in Big Letters on the top of the Inspection Sheet and send us the completed inspection forms as well as the Summary Sheet so we can let Contracting Officer know what you are replacing and with what. 

      • Replacement done after the Open Enrollment (April 30th) there is no guarantee of getting on the DPL for this year.

  • EERA equipment (Not signed up on VIPR agreements)that is something the USFS Solicits for like Heavy Equipment/ Water Tender, etc. we do have to do inspections on those as well.

    • Waterhandling Equipment CANNOT Be signed up on EERA (too much equipment on VIPR so they do not due EERA’s)

    • There is a link for Non-VIPR Equipment List that they can complete prior to getting an inspection at

    • This EERA list will not be dispatched off of unless they exhaust all VIPR equipment first.

    • These inspections can be done anytime.

2020 region 6 equipment inspectors

NWSA will forward request to the inspector and they will contact you to make appointments.

J.D Rents
John Day,  Washington , Columbia River Area, Burns

Henigan Repair
Medford, Klamath Falls, Roseburg, Cave Junction

Don Moss
Baker, LaGrande, Ontario, Vale, Nyssa, Fossil, Pendleton

Baremore Repair
Baker, LaGrande, Ontario, Vale, Nyssa

Rick Whitener
North Willamette Valley

Ken Paul
Klamath Falls (weed washing and refer trailers only)

James Staniford
Central Oregon

Jeff Loogman
Southern Oregon


Equipment TypeInspection Costs
Vehicle w/ Driver$150.00
Heavy Equipment (Dozers, Excavators etc.)   $250.00
Weed Washing$150.00
Heavy with Water$250.00
Hand Washing$150.00
Mechanic w/Service Truck$250.00
Fuel Tenders$250.00
Potable Water$250.00
Gray Water$250.00
Misc. Heavy Equipment$250.00
Refridgerated Trailers$150.00


Equipment Inspections
Name of Inspector: